1. Submit incoming President's letter in time for yearly mailing. This mailing was at one time provided by American Airlines, and

has been more recently done by the Allied Pilots Association.

2. Appoint two members at large to the Nominating Committee.

3. Set up and appoint:

A. The Chairman and Vice Chairman of the Site Selection Committee, for a term of three years when the incumbent’s term has expired. (currently 1995, 1998, 2001, 2004, 2007 etc.);

B. The Membership Chairman, with the advice and consent of the Executive Board; and

4. Initiate preparations for the next Grey Eagle Convention:

B. Consult with Site Selection Committee.

5. Attend pilot retirement Banquets. If unable to attend, assign a Grey Eagle officer as representative.

8. Issue invitations to appropriate members of AAL, APA and other dignitaries deemed appropriate.

9. Plan a convention hotel "dry run", visit by the Executive Board, Convention Chairman and other individuals involved, prior to the convention. This "dry run" affords finalization of details and agreements of convention activities and costs and may be

done in conjunction with the Spring BOD Meeting.

10. Convene the Executive Board at the Convention prior to the general business meeting. The Executive Board meeting will remain open until the close of the Convention.

12. At the conclusion of the convention, meet with hotel representatives, and with the Convention Chairman and Treasurer to

ensure correct billing and payment arrangements.

14. Pass to the incoming President any and all books, records, copies of letters, etc. and act as a consultant to the new President to assist in the transition of actions taken during your year in office.

3. Assist in the greeting and registration of all members at the Convention working closely with the President and Treasurer.

4. As directed by the President, assist in specific or special programs/projects.

The Vice Presidents shall execute such duties as assigned to

them by the President. (By-Laws, Article IV, Sec. 4)

1. As custodian of one set of banners:

2. As directed by the President, assist in specific or special programs/projects.

3. Be responsible for all items for sale at meetings and conventions. The Storekeeper will be responsible for their storage and maintaining the inventory.

NOTE: Only Grey Eagles items are to be maintained and available for sale at Grey Eagle functions. No other item(s) may be sold without the approval of the Executive Board.

1. Attend all meetings of the Executive Board and all meetings of the membership, and shall record all votes and the minutes of all proceedings in a book to be kept for that purpose. (By-Laws, Art IV, Sec. 4.7A)

2. Give, or cause to be given, notice of all meetings of the members and special meetings of the Executive Board and Board of Directors. (By-Laws, Art IV, Sec. 4.7C)

3. Keep in safe custody the seal of the Corporation and when authorized by the Executive Board or the Board of Directors, affix the same to any instrument requiring it. When so affixed, such seal is to be attested by the Secretary's signature or the signature of the Treasurer. (By-Laws, Art IV 4.7D)

4. Provide American Airlines with any additions, address changes, or deletions for the current mailing list.

5. Coordinate the annual domicile retirement dates with Area Directors to avoid conflicts of dates with other retirement banquets; the Grey Eagle, Three Diamond, Kiwi and Vanguard conventions; APA Board of Directors and the AA Stockholder's meetings.

Once the dates are established, distribute the pertinent information to the appropriate Grey Eagles members including the Webmaster so that the information can be posted on the Web Site.

6. Execute such other duties as may be assigned his office by the President. (By-Laws, Article IV, Sec. 4.7B5)

7. Perform such other duties and have such other authority and power as the Board of Directors may from time to time delegate. (By-Laws, Art IV, Sec 4.7E)

1. Review for eligibility and act upon all applications for membership, which are referred by the Membership Committee Chairman.

2. Keep a current roster of members and their addresses and to disseminate this information to the membership as directed by the Executive Board.

3. Provide the Treasurer with all current membership information including that of all Surviving Spouses and deceased members.

4. Record and make available to the officers, the minutes of the Executive Board, Board of Directors, and annual Convention business meetings.

5. The Secretary's signature should be on file on all Grey Eagle bank accounts and may back up the Treasurer for the handling of Grey Eagle funds.

6. Establish and maintain the Secretary's location in the registration line at all Conventions.

7. It is understood that the Secretary takes the job for more than one year.

1. Have custody of the corporate funds and securities, keep full and accurate records of receipts and disbursements of the Corporation and deposit all moneys and other valuable effects in the name and to the credit of the Corporation in such depositories as may be designated by the Executive Board.

2. Disburse the funds of the Corporation as may be ordered by the Executive Board, taking proper vouchers for such disbursements, and render to the President and Board members, at the regular meetings of the Executive Board or whenever they may require it, an account of all transactions as Treasurer and of the financial condition of the Corporation.

3. Prepare and mail annual dues notices and provide the President with delinquent dues information at appropriate intervals.

4. Prepare and file any and all Federal and/or State Tax forms when and if due.

5. Prepare Quarterly, Annual and Convention Financial Reports.

6. Submit all pertinent financial records of The Grey Eagles to an outside independent CPA or CPA firm for an annual audit, unless such audit is specifically waived by The Executive Board.

7. Submit a current statement of accounts at each Convention.

8. Establish and maintain a Treasurers location in the registration line at each convention.

9. Prepare, in conjunction with the Executive Board and the Convention Chairman, the annual proposed budget.

10. Except for normal recurring budget items, obtain the approval of the Executive Board for any expenditure in excess of $2,000.00 (Two Thousand U.S. dollars.)

(By-Laws, Art IV, Sec 4.8 K)

11. The Treasurer shall, while handling The Grey Eagles' financial affairs, carry out such other duties as may be assigned to this office by the President.

(By-Laws, Art IV, Sec 4.8L)

12. After coordinating with the 2nd Vice President, order and pay for all replacement Grey Eagle sale items needed to replenish inventory.

13. Upon receiving a member’s resignation or identifying a member over one year in arrears for dues payment, notify the Secretary and Membership Chairman of this fact, after first trying to help retain the member.

14. The Treasurer, at his discretion, may assess a $5.00 late charge to dues delinquent after April 30th to help defray administrative costs of extra billings.

15. When reinstating a past or delinquent member, back dues will be charged, up to a maximum of $80.00 plus the current year dues. The maximum total will therefore $100.00 for a retired pilot and $110.00 for an active pilot.

16. The Treasurer shall provide all and complete records for an internal audit each year to anyone so designated by the Executive Board to perform such duties.

17. It should be understood that the Treasurer takes the job for more than one year.

18. The Treasurer shall secure the use of a Credit Card to be used for Grey Eagle business only. The Treasurer shall give a report on charges on the card at each Executive Board meeting. There is no reimbursement to anyone personally of AA Advantage miles. (Ref: Irvine CA Sept. 4 & 5, 1996.)

4. Attend and report at the annual convention and at any Board of Director meetings and Executive Board Meetings invited to by the President.

5. Carry out such other duties as may be assigned his office by the President.

6. When reviewing eligibility of applicant(s), if unable to locate on the seniority lists in file, first contact the Grey Eagles Secretary. If still unable to confirm eligibility then contact the Supervisor of Retiree Administration, American Airlines.

7. Assign the qualified applicant a Grey Eagle number.

11. Maintain a List of New Members processed since the last convention for the use of the Executive Board and for presentation at the next convention.

12. Upon receiving a request from a member to be removed from the membership list, notify the Secretary and Treasurer while trying to assist in the member's retention.

The Grey Eagles shall have a Board of Directors comprised of

the Executive Board (Pres., 1st. VP, 2nd. VP, Sec. and

Treas.) and five Area Directors. The appointment of the Area

Directors to serve as members of the Board will be made by

the President. (By-Laws, Art III, Sec 3.1).

1. The primary function of the Area Directors so appointed will be to advise the Executive Board on matters of policy and to provide assistance in pursuance of the Corporation's detailed affairs.

(By-Laws, Art. IV, Sec. 4.10)

2. Area Directors should be chosen from ranks of active (non retired) Grey Eagle members.

1. Act as the representative of the Grey Eagles in his Area. Appoint an alternate Director to be responsible during periods of Director's absence.

2. Encourage active pilots domiciled within his area to file an application for membership upon reaching the age of fifty. Membership application forms are on the Grey Eagle website and also should be readily available or displayed in close proximity of the base bulletin board.

3. Encourage attendance and participation at annual Grey Eagle conventions and at all meetings and social functions of the Grey Eagles Inc.

4. Attempt to attend the annual Board of Directors meetings as well as the National Convention and any other meetings invited to by the President. If unable to attend or send a Deputy Director, advise 2nd. VP and relay attention items deserving Executive Board consideration.

5. Establish and maintain a checking account at a location of the Director's choice for the specific purpose of managing the Area's financial obligations. The account will be controlled by the Director. At the end of each year, forward any Internal Revenue Service Form(s) 1099, or it’s equivalent, and a "Statement of Accounts" to the Treasurer. This statement of accounts should include, as a minimum, a register report showing the opening and closing balances, along with all income and expenditures for that year. Note any charitable contributions that may be used in the computation of IRS taxes. This statement will be used only for IRS tax computations, IRS audits, or to substantiate the Association’s status as a non-profit organization. Other than the above requirements, the report shall be unpublished.

6. Establish an Area Telephone Committee utilizing Grey Eagle members. Some Area Directors have also set up a telephone "Hot Line" (800#), for the purpose of rapid dissemination of information paramount to the membership. Establish, at the discretion of the Director, an e-mail notification system for those Grey Eagles who so desire.

NOTE: The activation of the telephone committee or the e-mail notification system relating to serious illness or death of a member in the Area enhances the possibility of response by friends and contemporaries.

A. Notify GE President, the APA President's office, and the nearest AA Chief Pilots Office.

B. Initiate Area Telephone Committee and e-mail notification system if time permits or add to "Hot Line" as deemed necessary.

8. When an Area contains more than one pilot domicile, it may be practical and even necessary for the Area Director to seek out individuals for appointment as Deputy Directors of the smaller Area domiciles. This is of importance when the satellite domicile elects to conduct retirement dinners and other functions at their home domicile. These appointments must be coordinated with the President and approved by the Executive Board.

A Deputy Director's responsibilities and duties will be basically that of an Area Director with the exception of maintaining a checking account. Attendance at Board of Directors meetings is encouraged but is not mandatory.

9. Conduct domicile Retirement Banquet(s) honoring the pilots retiring from AA service. With coordination and cooperation of the various Area Directors, honorees may request a specific domicile for acceptance of their retirement awards other than the one at which they are currently based.

Coordinate dates with 2nd Vice President, Domicile Chief Pilot, and other Area Directors to avoid conflicts with other scheduled events: i.e., Grey Eagle; 3-Diamond, Vanguard, and Kiwi conventions; APA Board of Directors and AAL Stockholders meetings.

Upon establishment of date, coordinate with the 2nd Vice President and the APA for dissemination and publication of information.

10. At the Area Director's discretion, establish a committee to conduct the annual retirement banquet, luncheons or other activities within the Area. Adequate notification time for all functions is emphasized.

11. Forward to the Scribe a review of the activities within your Area as well as other items of interest for publication in the Grey Eagle newsletter.

1. Submit application to Membership Chairman for processing.

Any individual group meeting or banquet with the exception of the annual pilot retirement banquet, should be purely of local sponsorship and responsibility and self sustaining. No other financial support will be provided by the Board.

1. One thing to remember is that our retirement banquets at some bases are becoming small conventions. Many times 300 or more people attend. It is recommended the Director try to arrange for the banquet to be near the airport at a hotel that furnishes transportation to and from the airport. This makes it simpler for the out of town people to attend the function.

2. It is recommended that the Area Director write a letter of invitation to AMR Chairman of the Board & President, AAL President, APA President and AAL Base Chief Pilot(s).

3. The Grey Eagles will pay $150 to the base Area Director per Grey Eagle who attends the retirement dinner as a member.

4. If the Area Director should face a financial shortfall at the retirement dinner, he may receive additional money not to exceed $2000 (two thousand dollars) following a petition, in writing, to the Grey Eagle president describing his situation. The Board of Directors may then authorize additional funds to the Area Director.

5. For the cocktail hour, have plenty of seating for the more senior guests. Use "no host" bars. Many people who do not drink object to any money going for drinks other people consume. Some Directors pass out tickets to less fortunate senior members for free drinks. This can be handled very discreetly for obvious reasons.

6. Encourage the seniors to attend and if at all financially possible, pick up a few meals in some manner for these gentlemen. Just simply ask them to be guests of the Grey Eagles. Their armor of pride is difficult to pierce, so handle the situation carefully.

7. Try to start and run everything on time. Make every effort to end the program by 10:30. This time period equates to an AA jet flying coast to coast. People become restless, irritated and noisy as time marches on. Always keep control of the evening. Don't let others take over or impinge upon your job as MC. Let only the highest Chief Pilot, President of APA and President of The Grey Eagles, (or their representatives), and yourself present the awards. If you permit outside interference, you lose control and run overtime. Remember it is a Grey Eagle, AAL and APA banquet. As for the retirees talking, it all balances out, some will ramble on and on and others have very little to say.

8. Try to keep introductions down to groups. Example: Have all Past Presidents of the Grey Eagles stand at once, and have the Chief Pilots and assistants stand at once. With a large number of retiree's (25 or more), it might be advisable to have a person escort the next retiree and wife to be honored to a "stand-by" position near the podium while the "on-stage" retiree is doing his number.

9. If you can manage to keep the evening light and full of laughs, the banquet will be a great success.

1. Retirement and banquet announcements in the Flagship News and Flight Deck is the most practical way to inform retiree's of upcoming Base retirement banquets. Request a volunteer or appoint someone interested in compiling the detailed information, retirees names, location and time of the event, hotel and rates, transportation, banquet cost, and other tidbits of interest. This should be accomplished about 2-3 months prior to the event.

2. A flyer giving out the details should also be done locally and included in any and all mailings you do. A copy may be sent to APA who will mail out the flyer to all local members and those in the need to know. (See APA MAILING/PRINTING below.)

4. At some bases, crew schedule or base management can and will place an E-Mail message in the bases computer and can include the same message or a copy of the flyer in the prior and current months bid sheet of the banquet.

Grey Eagle Treasury provides and pays for Grey Eagle plaques presented to retiring Grey Eagle members. (See Policy Man, Sec 4.14 for a more detailed outline) The Treasurer shall order each plaque, however the Area Director or his representative must provide to the Treasurer the necessary personal information for the plaque sufficiently in advance.

As soon as practical following the banquet, send the APA President a brief expense report that includes the amount of funds expended for this banquet which their donations covered along with a THANK YOU for their support. A copy of this report should be sent to the Grey Eagle Treasurer. (The APA has requested this procedure and for their continued support it must be done.) This brief report also provides the Grey Eagle Officers a ballpark figure of what it costs to run retirement banquets in different areas.

The above-mentioned officers and their spouses should be charged the regular banquet fees.

Advance notices or any publicity concerning Pilot Retirement Banquets will emphasize, in format and wording, that everyone in the system is welcome to attend and that the affair is run and sponsored by the Grey Eagles with co-sponsorships by AAL and APA.

The Regional and Base Chief Pilot(s) and staff can be very helpful. Don't hesitate to seek some assistance and cooperation.

Directors may also include at their banquet, pilots who retire from another base, provided it is coordinated between affected Directors. The Director also has the option to include any retiree who will reach or selects early retirement after the date of a scheduled banquet but still within the same calendar year, providing the retiree is in agreement.

Use the Grey Eagle bulletin boards for posters, flyers, applications and publicity - always with the Grey Eagle logo.

The above information is not to be construed as hard core procedures, but as guidelines gained from experiences of other Directors. Use your own initiative and imagination and have

fun.

2. Committee Chairman should contact Area and Deputy Directors for possible candidates from their locale. The Directors usually know the good people. Retirement banquets are an excellent time to contact members for possible participation in Grey Eagle work.

5. Candidates should have shown interest over the years in AAL Management, APA, Civic clubs, Church or Social organizations, preferably holding officer positions in these groups.

When leaving the Committee, members should pass their Grey Eagle Handbooks to incoming appointees. The President leaving the nominating committee should pass his handbook to the 2nd. Vice presidential nominee.

1. Contact Convention Bureau and Chamber of Commerce of desired locations for updated information, i.e., seasonal rates, newly constructed hotels, etc.

2. Consider the number of AAL and other air carrier flights servicing the location.

3. A hotel with sufficient number of rooms and convention facilities to accommodate the entire convention group reduces confusion, burden and complaints.

5. Alternate restaurant facilities within easy walking distance of the hotel is extremely important. Isolated hotels create a captive and crowded audience atmosphere in addition to becoming expensive.

6. Resort type hotels are preferred, however, downtown locations are acceptable contingent upon amenities and other favorable factors offered.

7. Hotel courtesy airport and local shuttle service is an added attraction appreciated by the members. Local city bus service in the hotel area has been useful at previous conventions.

8. Recreational vehicles have become a mode of transportation to the Convention by many members, hence, close-in RV parking with adequate "hook-ups" may increase the number of Convention participants.

9. Tours, historical sites, museums, art galleries, theaters, shows and other items of interest made available to the attendee's make for a "happy convention".

10. Golf and tennis have become an integral part of the annual convention with increasing member participation each year. If golf course and tennis courts are not in close proximity of hotel area, transportation will be required.

11. Committee should personally visit the candidate hotels and thoroughly evaluate all facets of a convention scenario at the specific location. The 1st Vice President serving on the committee, in all likelihood, will be the presiding officer at the site selected for the convention.

12. Active pilots bid results are usually posted about the 20th to 22nd of the month. Keep this in mind when negotiating with the hotel about closing and guaranteeing dates. The timing if not monitored can cause problems with hotel room reservations for those desiring to attend.

13. Following the final site selection, establish and reserve tentative dates for the convention. (15-24 months lead time).

14. The Grey Eagle Treasurer is to be consulted in the final hotel selection process prior to the final signing of any hotel contract.

15. The Committee's presentation and recommendations for the convention site shall occur no later than the Spring Meeting of the Executive Board in the year preceding the convention.

16. After all matters pertaining to the hotel contract have been reviewed by the Site Selection Committee and the Executive Board, and all matters agreed upon, any and all contracts approved will be signed by the President.